An online portal will be provided for submission of documents for Parts I to VI. Applicants / Nominees are required to comply with the submission format and guidelines. All Application / Nomination Forms and submissions should be type-written in either English or Chinese.
To support applications, Applicants / Nominees should provide seperately:
Part I - NO more than 20 pages of A4 text
Part II - NO more than 5 pages of A4 text
Part III - NO more than 8 pages of A4 text
The written submission should be presented in the following format:
Covering Criteria listed below, with a total of NO more than 20 pages of A4 text (excluding Cover Page, Content Page, Executive Summary and Appendices). Supporting materials, such as photos, charts and diagrams should be provided in the Appendices.
Name & address of the nominated facility, contact person(s) of the facility management office and date of application / nomination
CORPORATE LEVEL
4.1 Criteria A1: Organization Structure & Governance / Certification & Accreditation
A review of overall corporate governance, including:
To provide proven records indicating:
4.2 Criteria A2: Human Resources Management / Work-life Balance
4.3 Criteria A3: Legal Compliance / Financial Management
4.4 Criteria A4: Corporate Social Responsibility
SITE LEVEL
4.5 Criteria B1: Performance Award & Recognition
To provide details for the following:
4.6 Criteria B2: Leadership / Teambuilding
4.7 Criteria B3: Maintenance & Renovation / Fitting-out Works
4.8 Criteria B4: Occupational Safety and Health / Risk Management
4.9 Criteria B5: Facility Management Practice / Logistic Management
Covering Criteria listed below, with a total of NO more than 5 pages of A4 text (excluding Cover Page, Content Page, Executive Summary and Appendices). This part, together with the Appendices for supporting materials, if any, should be submitted SEPARATELY.
Name & address of the nominated facility, contact person(s) of the facility management office and date of application / nomination
4.1 CORPORATE LEVEL
4.2 SITE LEVEL
Covering Criteria listed below, with a total of NO more than 8 pages of A4 text (excluding Cover Page, Content Page, Executive Summary and Appendices). This part, together with the Appendices for supporting materials, if any, should be submitted SEPARATELY.
Name & address of the nominated facility, contact person(s) of the facility management office and date of application / nomination
4.1 CORPORATE LEVEL
4.2 SITE LEVEL
Submission is OPTIONAL as the organization may choose to submit Application(s) / Nomination(s) or not.
There should only be ONE (1) Proposer for each nominated facility. The Proposer may nominate Candidate(s) of either ONE (1) category or MORE categories for the "FM People Award".
The Proposer and the Nominee must be managing / serving in the same nominated facility covered in Part I. For the nominated facility, only ONE (1) Nominee should be proposed for each of the following Categories:
The written submission(s) for Part IV should be SEPARATED from Part I, Part II, Part III and Part V. Format for the submission is as follows:
The Nomination Form should be signed by the Proposer. Details such as names, post titles, contact email addresses and phone numbers of both the Proposer and the Nominee must be provided. The Proposer should comment on the Nominee’s work performance at the nominated facility, teambuilding involvement, drive for continuous professional development (CPD), knowledge of current FM practice and contribution to the profession, etc.; and any other supporting details demonstrating his / her eligibility for the Award.
A Summary prepared by the Nominee of NO more than 1,000 words (either in English or Chinese) explaining why he / she is deserved for being nominated. The coverage may include personal proven achievements related to HKIFM’s Core Competency at the nominated facility, commitment to stakeholders, relevant professional knowledge, initiatives for career development and contribution to FM profession, etc.; as well as any other supporting details. The Nominee’s membership of HKIFM would be an advantage in the assessment.
Resume / Curriculum Vitae of the Nominee, including the list of relevant academic and professional qualification(s), previous employment record(s) / current appointment; continuous professional development (CPD) and personal contribution to FM service sector, should be attached for reference.
Assessment Interviews with the shortlisted Nominees may be conducted individually by Panel of Judges, if necessary.
Participation is OPTIONAL as the organization may choose to submit Application(s) / Nomination(s) or not.
The written submission is to be prepared in NO more than 1,000 words (excluding Cover Page, Content Page, Summary and Appendices). This part, together with the Appendices as supporting materials, if any, should be submitted SEPARATELY from Part I, Part II, Part III and Part IV. Format for the written submission is as follows:
Name & address of the nominated facility, contact person(s) of the facility management office and date of application / nomination
A Summary (either in English or Chinese) explaining why the nominated facility eligible for the Award is to be submitted. The content should cover details of actual occurrence(s) / incident(s) demonstrating the management team’s professional ethical practice / experience in daily FM operations, with reference to the Code of Conduct extracted from the website of Property Management Service Authority (PMSA) as follows:
Apart from the scopes listed above, any additional supporting information, if appropriate, is to be included to facilitate the Judging Panel’s assessment for the Award.
Upon COMPULSORY written submission of Part I, Part II and Part III, each Applicant / Nominee is required to provide ONE (1) photo of the respective nominated facility in JPG format, with resolution of 720 pixels x 480 pixels or above, for post-up on HKIFM’s website during on-line polling period.