Submission Format

An online portal will be provided for submission of documents. Applicants / Nominees are required to comply with the submission format and guidelines. All Application / Nomination Forms and submissions should be type-written in either English or Chinese.

1. Excellence in Facility Management Award

A full set of Nomination documents must include the items required for Excellence in Facility Management Award, Theme Award and Most Popular Facility Award, otherwise the Nomination will not be proceeded

Application / Nomination Document Submission

Covering Judging Criteria with a total of NO more than 20 pages A4 text (excluding Cover Page, Content Page, Executive Summary and Appendices).

Supporting materials, such as photos, charts and diagrams should be provided in the Appendices.

Cover Page
Name & address of the nominated facility project, contact person(s) of the facility management office and date of Application / Nomination Content Page Executive Summary NO more than 20 pages of A4 text that indicates the judging criteria

2. Theme Award – Smart Technology

A full set of Application / Nomination Document must cover the judging criteria listed under “Theme Award”. Otherwise, the Application / Nomination will not be proceeded.

Application / Nomination Document Submission

A total of NO more than 8 pages A4 text (excluding Cover Page, Content Page, Executive Summary and Appendices).

This part, together with the Appendices for supporting materials, if any, should be submitted SEPARATELY from Application / Nomination Documents for “Excellence in Facility Management Award”.

Cover Page
Name & address of the nominated facility project, contact person(s) of the facility management office and date of Application / Nomination Content Page Executive Summary NO more than 8 pages of A4 text that indicates the judging criteria

3.Most Popular Facility Award

The polling result will be entirely independent, with NO impact on the List of Awardees for “Excellence in Facility Management Award” and “Theme Award”.

Application / Nomination Document Submission
Together with COMPULSORY written submission, each Applicant / Nominee is required to provide ONE (1) photo of the respective nominated facility project in JPG format, with resolution of 720 pixels x 480 pixels or above, for post-up on HKIFM’s web page during on-line polling period.

4. FM People Award

Organizations may choose to submit Application(s) / Nomination(s) or not.

If participated, there should only be ONE (1) Proposer for each nominated facility project.

The Proposer and the Nominee must be managing / serving in the same nominated facility project.

For each nominated facility project, only ONE (1) Nominee should be proposed for each of the following Categories:

1. Managerial Grade

2. Officer Grade

3. Supervisory Grade

4. Young Practitioner (aged 35 or below)


The written document(s) should be submitted SEPARATELY. Format is as follows:

Nomination from Proposer
The Nomination Form should be signed by the Proposer. Details such as names, post titles, contact email addresses and phone numbers of both Proposer and Nominee must be provided. The Proposer should comment the Nominee’s work performance (with no more than 700 words, either in English or Chinese) at the nominated facility project, teambuilding involvement, drive for continuous professional development (CPD), knowledge of current FM practice and contribution to the profession, etc.; and any other supporting details demonstrating his / her eligibility for the Award. Summary from Nominee
A Summary prepared by the Nominee in NO more than 1,000 words (either in English or Chinese) explaining why he / she is nominated. The coverage may include personal proven record of experience related to HKIFM’s Core Competency at the nominated facility project, commitment to stakeholders, relevant professional knowledge, initiatives for career development and contribution to FM profession, etc.; as well as any other supporting details. The Nominee’s membership of HKIFM would be an advantage in the assessment. Supporting Documents
Resume / Curriculum Vitae of the Nominee, including the list of relevant academic and professional qualification(s), previous employment record(s) / current appointment; continuous professional development (CPD) and personal contribution to FM service sector, should be attached for reference.

Individual assessment interviews with the Finalists will be conducted by the Panel of Judges.

5. Outstanding Professional Integrity Award

Organizations may choose to submit Application(s) / Nomination(s) or not.

If participated, the written submission is to be prepared in NO more than 1,000 words (excluding Cover Page, Content Page, Summary and Appendices). This part, together with the Appendices as supporting materials, if any, should be submitted SEPARATELY from written documents of “Excellence in Facility Management Award” & “Theme Award”. Format for the written submission is as follows:

Cover Page
Name & address of the nominated facility project, contact person(s) of the facility management office and date of Application / Nomination Content Page Summary (either in English or Chinese)

Apart from the listed items under “Judging Criteria” Section, any additional supporting information, if appropriate, is to be included to facilitate the Judging Panel’s assessment for the Award.

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