Submission Format

An online portal will be provided for submission of documents. Applicants / Nominees are required to comply with the submission format and guidelines. All Application / Nomination Forms and written submissions should be type-written in either English or Chinese.

1. Excellence in Facility Management Award (Compulsory)

A full set of Application / Nomination Document must cover the Judging Criteria listed under “Excellence in Facility Management Award”. Otherwise, the Application / Nomination will not be proceeded.

Application / Nomination Document Submission

Covering Judging Criteria with a total of NO more than 20 pages A4 text (excluding Cover Page, Content Page, Executive Summary and Appendices).

The Evaluation of Corporate Level should No more than 5 pages over the total 20 pages nomination document submission.

Supporting materials, such as photos, charts and diagrams should be provided in the Appendices with a total of NO more than 20 pages A4 text. The Jurors won’t review the document after the page restrictions.

Cover Page
Name & address of the nominated facility project, contact person(s) of the facility management office and date of Application / Nomination Content Page Executive Summary Nomination Document
NO more than 5 pages for covering the corporate level content and No more than 20 pages A4 text in total. Appendices (NO more than 20 pages A4 text in total)

2. Theme Award – Embracing ESG in Facility Management

A full set of Application / Nomination Document must cover the Judging Criteria listed under “Theme Award”. Otherwise, the Application / Nomination will not be proceeded.

Application / Nomination Document Submission

A total of NO more than 8 pages A4 text (excluding Cover Page, Content Page, Executive Summary and Appendices).

This part, together with the Appendices for supporting materials, if any, should be submitted SEPARATELY from the Application / Nomination Documents for “Excellence in Facility Management Award”.

Cover Page
Name & address of the nominated facility project, contact person(s) of the facility management office and date of Application / Nomination Content Page Executive Summary Nomination Document
NO more than 3 pages for covering the corporate level content and no more than 8 pages A4 text in total Appendices (NO more than 20 pages A4 text in total)

3. FM People Award

Organizations may choose to submit Application(s) / Nomination(s) or not.

If participated, there should only be ONE (1) Proposer for each nominated facility project.

The Proposer may nominate Candidate(s) of either ONE (1) Category or MORE Categories for the Award.

The Proposer and the Nominee must be managing / serving in the same nominated facility project.

For each nominated facility project, only ONE (1) Nominee should be proposed for each of the following Categories:

i. Managerial Grade

ii. Officer Grade

iii. Supervisory Grade


The written document(s) should be submitted SEPARATELY. Format is as follows:

Nomination from the Proposer
The Nomination Form should be signed by the Proposer. Details such as names, post titles, contact email addresses and phone numbers of both Proposer and Nominee must be provided. The Proposer should comment the Nominee’s work performance (with NO more than 700 words, either in English or Chinese) at the nominated facility project, ranging from daily work performance to knowledge of current FM practice, team-building involvement to drive for continuous professional development (CPD) and contribution to the profession to any other supporting details demonstrating his / her eligibility. Summary from the Nominee
A Summary prepared by the Nominee (with NO more than 1,000 words, either in English or Chinese) explaining why he / she is nominated. The coverage may include membership of HKIFM, relevant professional knowledge, commitment to stakeholders, personal proven record of experience related to HKIFM’s Core Competency, initiatives for career development, contribution to FM profession and any other supporting details. Supporting Documents
The resume / Curriculum Vitae of the Nominee should be attached for reference, including the list of relevant academic and professional qualification(s), previous employment record(s) or current appointment, continuous professional development (CPD) record(s) and public award(s), recognition from employer(s) or client(s).

Individual assessment interviews with the Finalists will be conducted by the Panel of Judges.

4. Outstanding Professional Integrity Award

Organizations may choose to submit Application(s) / Nomination(s) or not.

If participated, the written submission is to be prepared in NO more than 5 pages of A4 text (excluding Cover Page, Content Page, Summary and Appendices). This part, together with the Appendices as supporting materials, if any, should be submitted SEPARATELY from written documents of “Excellence in Facility Management Award” & “Theme Award”. Format for the written submission is as follows:

Cover Page
Including Name & address of the nominated facility project, contact person(s) of the facility management office and date of Application / Nomination Content Page Executive Summary Nomination Document (No more than 5 pages A4 text in total) Appendices (NO more than 5 pages A4 text in total)

Apart from the listed items under “Judging Criteria” Section, additional supporting information, if appropriate, is to be included to facilitate the Judging Panel’s assessment for the Award.