Procedures and Fees

Early Bird Application / Nomination Due Date

9 May 2025 (Friday)


Application / Nomination Due Date

30 May 2025 (Friday) at 12:00 noon


Document Submission Due Date

6 June 2025 (Friday) at 12:00 noon


Administration Fee (non-refundable)

EFMA 2025 Award (Compulsory)

HK$3,200 per entry for Early Bird (from 9 April 2025 to 9 May 2025)

HK$4,000 per entry after Early Bird (from 9 May 2025 to 30 May 2025)

Theme Award and/or FM People Award and/or Outstanding Professional Integrity Award (Optional)

Additional HK$800 per entry for EITHER apply ONE OR ALL the above optional awards

Note:

Administration Fee is non-refundable once submitted.

Administration Fee (non-refundable) must be sent by crossed cheque payable to “The Hong Kong Institute of Facility Management Limited”.



Eligibility

Facility projects located outside Hong Kong are welcome to join “Excellence in Facility Management Award” Category 1M (Project Outside Hong Kong); while those located in Hong Kong Special Administrative Region are eligible to join Award Categories from 1A to 1L.

  1. The nominated facility project should be currently in operation. The assessment of on-site management team’s performance is based on records and data for the past 12 months before document submission NO later than 23 May 2025, Friday at 12:00nn.
  2. HKIFM reserves the right to supplement information contained in the Application / Nomination Guidelines. For any discrepancies of any released information including any previous published materials, the details contained in the Application / Nomination Guidelines (English version) shall prevail.
  3. All Finalists for both “Grand Award” and “Theme Award” will be invited to exhibit to the Panel of Judges their best practice adopted for the respective shortlisted facility projects at the Finalist Presentation Sessions.
  4. After the Finalist Presentation Sessions, Site Visits would be conducted by the Judging Panel to complete the assessment process. Finalists not taking part in the Presentation Sessions / Site Visits will be disqualified.
  5. If any conflict of interests would be arising between the Judge(s) and Applicant / Nominee, the said Judge(s) will excuse himself / herself / themselves from the judging process accordingly.
  6. All decisions made by HKIFM and Panel of Judges are final and binding. Any requests for appeal will not be entertained.
  7. Facility projects accredited as Grand Awardees of any Categories in Year 2023/24 are NOT eligible for submitting Application(s) / Nomination(s) to the same Category under EFMA 2025.
  8. Personal data collected from Application / Nomination Forms will be used in the assessment process of EFMA 2025 ONLY. All personal data will be handled in strict compliance with the Personal Data (Privacy) Ordinance.

DOWNLOAD DOCUMENTS FROM HERE:

  Application / Nomination Guidelines (English Version)

  Application / Nomination Guidelines (Chinese Version)