Procedures and Fees

Early Bird Application / Nomination Due Date

10 July 2026


Extended Application / Nomination Due Date

31 July 2026 at 12:00 noon (Hong Kong Time / GMT +8)


Extended Document Submission Due Date

8 August 2026 at 12:00 noon (Hong Kong Time / GMT +8)


Administration Fee

EFMA 2026 Award (Compulsory)

HK$3,300 per entry for Early Bird (from 2 June to 10 July 2026)

HK$4,300 per entry after Early Bird (from 11 July 2026 to 17 July 2026)

Theme Award and/or FM People Award and/or Outstanding Professional Integrity Award (Optional)

Additional HK$880 per entry for EITHER apply ONE OR ALL the above optional awards

Note:

Administration Fee is non-refundable once submitted.

Accept payment via:
- FPS (Email Address: fps@hkifm.org.hk or FPS ID: 110831989)
- Bank-in / Bank transfer (BEA: 015-256-68-11500-8, select HK Dollar Current Account)
Account Name: The Hong Kong Institute of Facility Management Limited
Please mark Facility Name & Application No. under the "Message to Payee"



Eligibility

Facility projects located outside Hong Kong are welcome to join “Excellence in Facility Management Award” Category P (Project Outside Hong Kong); while those located in Hong Kong Special Administrative Region are eligible to join Award Categories from A to O.

  1. The nominated facility project should be currently in operation. The assessment of on-site management team’s performance is based on records and data for the past 12 months before document submission NO later than 31 July 2026, Friday at 12:00nn.
  2. HKIFM reserves the right to supplement information contained in the Application / Nomination Guidelines. For any discrepancies of any released information including any previous published materials, the details contained in the Application / Nomination Guidelines (English version) shall prevail.
  3. All Finalists for both “Grand Award” and “Theme Award” will be invited to exhibit to the Panel of Judges their best practice adopted for the respective shortlisted facility projects at the Finalist Presentation Sessions.
  4. After the Finalist Presentation Sessions, Site Visits would be conducted by the Judging Panel to complete the assessment process. Finalists not taking part in the Presentation Sessions / Site Visits will be disqualified.
  5. If any conflict of interests would be arising between the Judge(s) and Applicant / Nominee, the said Judge(s) will excuse himself / herself / themselves from the judging process accordingly.
  6. All decisions made by HKIFM and Panel of Judges are final and binding. Any requests for appeal will not be entertained.
  7. Facility projects accredited as Grand Awardees of any Categories in Year 2025 are NOT eligible for submitting Application(s) / Nomination(s) to the same Category under EFMA 2026.

Note: Personal data collected from Application / Nomination Forms will be used in the assessment process of EFMA 2026 ONLY. All personal data will be handled in strict compliance with the Personal Data (Privacy) Ordinance.


DOWNLOAD DOCUMENTS FROM HERE:

  Application / Nomination Guidelines (English Version)

  [Coming Soon] Application / Nomination Guidelines (Chinese Version)